Company Secretariat

As the regulatory and compliance landscape for businesses becomes increasingly complex, companies are finding it more challenging to keep up with the changing requirements. This is where company secretariat services come in – they provide essential support and advice to ensure that businesses comply with legal and regulatory obligations.

Secretariat Services

Our company secretariat services are designed to help companies manage their compliance obligations efficiently and effectively, allowing them to focus on their core business activities. On this page, we will provide you with an overview of our services, how we can assist your company, as well as the benefits of working with us.

Facilitate pre-meetings between the respective Chairpersons and Management, and offer guidance as needed.

We specialize in providing comprehensive meeting planning services to our clients. As part of our offerings, we facilitate pre-meetings between the respective Chairpersons and Management, and offer guidance as needed.

We understand the importance of effective communication and collaboration between these key stakeholders, and we work closely with them to ensure that their pre-meeting discussions are productive and efficient.

Whether it’s providing guidance on agenda setting, facilitating discussion around key issues, or helping to identify potential roadblocks, we are committed to helping our clients achieve their meeting objectives.

Prepare a corporate calendar and annual workplan for the coming year.

At Arenkwe, we understand the importance of effective communication and staying top-of-mind with our stakeholders.

That’s why we offer comprehensive corporate calendar preparation services to help our clients plan their events and activities for the coming year. Our team works closely with clients to identify key dates, such as annual meetings, conferences, and other important events, and we help to create a corporate calendar that ensures that our clients are in the calendars of members and standing invitees.

We understand that effective planning and communication are key to building strong relationships with stakeholders, and our team is committed to helping our clients achieve their goals.

We also prepare an annual workplan that will serve as a guide to the discussions of the meetings as stipulated in the Terms of Reference and Board Charter, and to guide management on fulfilling their fiducial duties as expected by the respective Board or Committee.

Attend all Committee and Board meetings in person or through electronic means.

Arenkwe offers comprehensive meeting planning services for our clients, including attendance at all Committee and Board meetings either in person or through electronic means.

We recognize and understand the importance of effective communication and collaboration between key stakeholders and are committed to ensuring that every meeting runs smoothly.

As part of our meeting planning services, we offer expert assistance to the Chairperson during hybrid or fully online meetings. Our experienced team understands the unique challenges of virtual meetings and can assist with managing the chat box, raising hands, and applying judgment on when to alert the Chair and sequence questions or comments.

Arenkwe is committed to ensuring that every meeting runs smoothly and that all participants are able to fully engage and contribute to the discussion.

Provide governance and regulatory compliance advisory services during all meetings

At Arenkwe, we offer expert governance and regulatory compliance advisory services during all meetings. Our experienced and qualified team understands the importance of compliance with relevant regulations and guidelines and can provide guidance and support to ensure that our clients are meeting their obligations.

We work closely with clients to identify and address any potential compliance issues, and our goal is to help our clients achieve their meeting objectives while maintaining the highest standards of governance and regulatory compliance. Contact us today to learn more about our comprehensive meeting planning services and how we can help you achieve your goals.

Prepare the minutes of Board and Committee meetings including the AGM.

As part of our comprehensive meeting planning services, we also offer professional minute-taking services for all Board and Committee meetings, including the Annual General Meeting (AGM).

The team at Arenkwe understands the importance of accurate and timely minutes and is committed to providing our clients with high-quality documentation of their meetings. We capture all key decisions and actions, and our minutes are formatted and delivered according to our clients’ specific requirements.

We understand the importance of effective governance and compliance in all aspects of our work. As part of our meeting planning services, we ensure that all papers being presented are within the Terms Of Reference and Charters of the respective governance structures prior to inclusion in the pack

Our team is committed to helping our clients achieve their meeting objectives while maintaining the highest standards of governance and regulatory compliance

Meeting pack assimilation, review of the papers to ensure an appropriate governance standard and the resolution expected from the governance structure is clear, concise, and accurate

Arenkwe offers comprehensive meeting planning services, which includes meeting pack assimilation and review. Our team ensures that all papers included in the meeting pack meet appropriate governance standards and that the resolution expected from the governance structure is clear, concise, and accurate.

We understand and appreciate the importance of effective communication and collaboration between key stakeholders and are committed to ensuring that every meeting runs smoothly. Contact us today to learn more about our meeting planning services and how we can help you achieve your meeting objectives while maintaining the highest standards of governance and regulatory compliance.

Publishing or distribution in pdf of meeting packs.

At Arenkwe, we offer publishing or distribution in PDF of meeting packs.

Our expert team works closely with clients to ensure that all meeting packs are formatted and delivered according to their specific requirements. We recognise the importance of effective communication and collaboration between key stakeholders and are committed to ensuring that every meeting runs perfectly.

Co-ordination and facilitation from accountants, auditors, and all other stakeholders feeding into the meeting papers.

We also offer co-ordination and facilitation from accountants, auditors, and all other stakeholders feeding into the meeting papers.

The Arenkwe team of experts, works closely with clients to ensure that all necessary information is included in the meeting pack and that all stakeholders have the opportunity to provide input and feedback.

Compile the meeting agenda in liaison with the responsible Management team, CFO or CEO and obtain the Chairperson’s approval.

Our highly skilled team is dedicated to making sure that every meeting goes without a hitch. We recognize the value of excellent communication and collaboration amongst important parties. To learn more about our thorough meeting planning services and how we can assist you in achieving your meeting goals while upholding the highest levels of governance and legal compliance, get in touch with us right away.

Draft written resolutions as and when required and circulate for approval, monitor the responses, and ensure the correct % is obtained.

Arenkwe offers professional drafting of written resolutions as and when required. We ensure that every resolution is clear, concise, and accurately reflects the decisions made at the meeting. We also circulate the resolutions for approval, monitor the responses, and ensure that the correct % is obtained

Inform the members and the affected Management team of the outcome.

Arenkwe ensures that all stakeholders are informed of the outcome of their meetings. This includes informing members and affected Management teams of any decisions or actions taken during the meeting. We are committed to ensuring that all stakeholders are kept up-to-date and informed throughout the meeting process. Contact us today to learn more about our meeting planning services and how we can help you achieve your meeting objectives while maintaining the highest standards of governance and regulatory compliance.

Drafting of action plans of matters arising from the meetings within 5 working days after the meetings or within 48 hours after the meeting should the resolution taken be business critical.

Arenkwe also offers professional drafting of action plans for matters arising from meetings. Our specialised team of experts understands the importance of timely follow-up and is committed to ensuring that action plans are drafted within 5 working days after the meeting. In cases where the resolution taken is business critical, we ensure that action plans are drafted within 48 hours after the meeting.

Our Vision

To be a leading global consultancy firm with integrated solutions

Our Mission

We are exclusively equipped to provide corporate governance, company secretarial, risk and compliance services to Boards, Trustees, Executive Management, Senior Management and other related stakeholders while enabling business to comply with statutory, corporate law and regulatory requirements.